District Grants

District grants offer clubs and districts flexibility in carrying out activities supporting the Foundation Mission. Districts are encouraged to distribute these grant funds for relatively short-term activities, either local or international. While not required by The Rotary Foundation, District 5840 is encouraging district grant applications to support one or more of the Six Areas of Focus.
Districts can request up to 50% of their District Designated Fund (DDF) in one annual block grant. District 5840 has formed a Committee to review all District Grants approved by the District Grants subcommittee of the District Foundation Committee. This Committee then approves the required spending plan for the upcoming year. District 5840 will award up to 100% of the requested District Grant application from these District Designated Funds. The award from the DDF is between $250 and $2,500 per grant application, and a club can submit no more than ten District grant applications.


Qualification of Clubs



  • Clubs must be qualified
  • Ensure attendance at Grant Management Seminar by President-Elect and one other Club member
  • Sign Memorandum of Understanding (MOU)
  • Sign the Addendum to the MOU
  • Sign the Club Financial Management Plan
  • Sign the Club Misuse and Mismanagement Plan
Attend: Grant Management Seminar


Identification of Service Project



  • Humanitarian, and/or projects within the six areas of focus
  • Can be inside or outside of District 5840
  • Can fund youth programs such as Rotaract and Interact, construction, travel for staff of cooperating organizations, scholar orientation seminars, grant management seminars, and activities primarily implemented by an organization other than Rotary
  • Use the District Grant Scoring Guidelines in formulating your grant request
Read: On myrotary.org, read about district grants


Executing Terms and Conditions



  • Must meet eligibility requirements described in Terms and Conditions


Completion of Online District Grant Application



  • Submission deadline is July 31, 2016. However, monies may be available after this date depending on initial requests.
  • Must meet all terms and conditions listed in the MOU documents and the Terms and Conditions
  • When using the Online Grant Application Site, it is a two step process:
    • First step is to submit summary project request including the grant amount you are requesting
    • Once that step is approved via an email approval receipt, the second step is to begin the online actual grant application, including general description, community assessment and impact, sustainability, implementation plan, expected expenses, expected income, local club partners, and cooperating organizations
Go To: Online District Grant Application, on ClubRunner, through the member area on rotary5840.org


Making Final Report



  • Must complete and submit online a final report to the District upon expenditure of grant funds
  • District Grants and Global Grants receipts and reports must be submitted electronically no later than 60 days after final expenditure or 12 months after receipt of the District funds, whichever comes first
Go To: Online District Grant Application, on ClubRunner, through the member area on rotary5840.org